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How to Create a More Efficient Workplace

Efficiency is key to the success of any workplace. By digitizing your paper documents and files, you’re able to streamline your processes, save time, and boost productivity, all while creating a more positive space to work in. Here are some of the ways digitizing documents and files can help build a more efficient workspace:

Streamline Your Processes

Tedious processes such as organizing, filing and retrieving paper documents can take up too much of your time. By scanning cards and documents with a scanner, you can quickly and easily complete your information capture process and get back some of your valuable time. Do more of what you love and accomplish what you want instead of spending time looking for information.

By scanning and digitizing your files, you not only create extra space in your workplace by eliminating file cabinets, you also ensure vital information is secure and only a click away. Don’t waste time digging through rows of file cabinets or waste money waiting for document storage facilities to deliver needed files. Instead, find them easily with the click of a button once you’ve digitized your files.

Save Time with a Digital Archive

Creating a digital archive of the documents you have will help you save time and money. Gone are the countless hours spent digging through rows and rows of paper files trying to find what you need and hoping the last person put them back in the correct place. No more waiting hours or days for your document storage warehouse to deliver the files that you need right away. Digitally archiving your files and documents allows for easy and secure access and complements your disaster recovery strategy by allowing for offsite backups, quicker recovery and less down-time should a natural disaster take place.

Boost Productivity

With less time put toward physically filing documents, productivity will see a boost. You’ll be able to focus on more important tasks while reclaiming your workspace with the digitization of physical files, making it a better environment to work in and easier to navigate.

Ambir offers a variety of scanning solutions to help you convert paper to digital while improving workplace efficiency. If your workspace has a large number of folders to digitize or if you scan a large number of documents daily, our DS340-SE may be a perfect fit for you. The DS340 handles thousands of pages per day and quickly scans stacks of documents with ease. However, if you have much smaller scanning needs, our DS820IX may be the one for you. A compact scanner that can fit in virtually any environment, the 820ix takes up about as much space as a lunch box.

and can handle 50 sheets of paper at a time. And, if you’re looking for something for both in the office and on the road, the nScan 700gt is an excellent choice that can be plugged into the wall or run off of just USB power when you’re on the road.

Still not sure which is the best fit for you? Let us help you find the perfect fit. Call 630-530-5400 Ext. 2 or email sales@ambir.com and one of our team members will be ready to assist you.